Privacy Policy

Last updated: May 25, 2025

This Privacy Policy ("Policy") explains how Prep2PlaySports LLC ("Company," "we," "our," or "us") collects, uses, and shares personal information about visitors and users ("you") of prep2playsports.com and any related sites or services (collectively, the "Services").

By using the Services, you consent to the practices described in this Policy.

1. Information We Collect

Contact Data

  • Examples: Name, email address, phone number, mailing address

  • Source: Provided directly by you through forms, account setup, or discovery‑call booking

Athlete Profile Data

  • Examples: Graduation year, height/weight, water‑polo position, video links

  • Source: Provided directly by you

Parent/Guardian Data

  • Examples: Relationship to athlete, payment details

  • Source: Provided directly by you

Payment Data

  • Examples: Last 4 digits of credit card, billing address (processed by Stripe or PayPal)

  • Source: Collected by our payment processor

Device & Usage Data

  • Examples: IP address, browser type, pages visited, referral URLs

  • Source: Collected automatically via cookies, pixels, Google Analytics, and Meta Pixel

Marketing Data

  • Examples: Email‑open/click rates, communication preferences

  • Source: Email‑marketing platform (e.g., Mailchimp)

We do not knowingly collect personal information from children under 13. If we learn we have done so, we will delete it.

2. How We Use Your Information

  • To operate, maintain, and improve the Services.

  • To respond to inquiries and provide customer support.

  • To match athletes or parents with suitable Mentors and schedule consultations.

  • To process payments and deliver digital products.

  • To send transactional emails (e.g., receipts) and—only with your consent—marketing communications such as newsletters, product updates, or event invitations.

  • To analyze site traffic, measure advertising effectiveness, and perform retargeting.

  • To comply with legal obligations and enforce our Terms of Service.

3. Legal Bases for Processing (GDPR)

Where the EU/UK General Data Protection Regulation applies, we process your personal data on the following bases:

  • Contract: To provide the Services you request.

  • Legitimate Interests: To improve the Services, prevent fraud, and market to existing customers.

  • Consent: For email marketing, cookies, and analytics (where required).

  • Legal Obligation: To retain records for tax and regulatory compliance.

4. Sharing & Disclosure

We share your information only as described below:

Mentors – So they can review athlete profiles and conduct consultations.

  • Service Providers – Hosting (Squarespace); email & CRM (Mailchimp, ConvertKit); analytics (Google Analytics); advertising (Meta, Google Ads); payment processors (Stripe, PayPal).

  • Legal & Safety – To comply with subpoenas, court orders, or protect the rights, property, or safety of the Company or others.

  • Business Transfers – In connection with a merger, acquisition, or sale of assets.

We do not sell your personal information for money. California residents can opt out of "sharing" for cross‑context behavioral advertising. See Section 9.5. Cookies & Tracking Technologies

We use cookies, web beacons, pixels, and similar technologies to:

  • Recognize repeat visitors and remember preferences.

  • Analyze traffic and usage trends.

  • Deliver and measure ads on Facebook/Instagram and Google Display Network.

You can control cookie settings in your browser and opt out of Google Analytics via https://tools.google.com/dlpage/gaoptout.

6. Data Retention

We retain personal information for as long as necessary to fulfil the purposes outlined in this Policy, unless a longer retention period is required or permitted by law (e.g., tax, accounting, legal obligations).

7. Security

We implement reasonable administrative, technical, and physical safeguards to help protect personal information. No method of transmission or storage is 100% secure, and we cannot guarantee absolute security.

8. Your Rights & Choices

Depending on your jurisdiction, you may have the right to:

  • Access, correct, or delete your personal information.

  • Object to or restrict our processing.

  • Withdraw consent at any time (marketing emails include an "unsubscribe" link).

  • Data portability.

To exercise rights, email privacy@prep2playsports.com or use our contact form. We may verify your identity before responding.

9. California Privacy Notice (CCPA/CPRA)

California residents have rights to access, delete, correct, and opt out of the "sharing" of personal information for cross‑context behavioral advertising. Send requests to privacy@prep2playsports.com with "California Privacy Request" in the subject line.

10. International Data Transfers

We are headquartered in New York City, United States. If you access the Services from outside the U.S., you consent to the transfer of your information to the U.S. and other jurisdictions that may not provide the same level of data protection as in your country.

11. Third‑Party Links

The Services may contain links to third‑party websites. We do not control and are not responsible for the privacy practices of such sites.

12. Changes to This Policy

We may update this Policy periodically. If we make material changes, we will post a notice on the Site or email you. The "Last updated" date at the top indicates when this Policy was last revised.

13. Contact Us

If you have questions or concerns about this Policy, contact:

Privacy Officer
Prep2PlaySports LLC
2679 East 66th Street
Brooklyn, NY 11234, USA
Phone: +1 (917) 482‑3024
Email: privacy@prep2playsports.com

Disclaimer

This document is provided for general informational purposes and does not constitute legal advice. Laws and regulations may change, and your specific business practices may require tailored language. Consult a qualified attorney to ensure compliance with applicable laws and regulations in New York and any other relevant jurisdictions.